Strategic Procurement
You plan to out source all or part of the production, implementation, design, support or provisioning of your next-generation product or service. You will be distributing sensitive RFPs, design documents and specifications to a number of bidders during the evaluation, selection, negotiation and execution phases - but you want to maintain control over the documents.
Email will bounce large attachments and does not provide the required security. Distributing documents on CD/DVD is cumbersome and does not provide any document security.
ShareVault provides an easy-to-use yet powerful web-based repository for sharing documents with vendors or potential vendors. Vendors can use the powerful browse and search capabilities to review the documents, and yet they remain secure and under your control - you can revoke document access rights retroactively, even after the documents have been downloaded, so your sensitive information can be used only for the intended purpose.
Your strategic procurement initiatives will benefit from ShareVault's unique powerful and easy-to-use features:
- Entirely web-based application does not require installation of any proprietary document viewing software,
- Participants view documents in native Adobe Acrobat, locked-down with special security protocol that allows tracking of documents even after they have been downloaded, without any special document viewing software,
- Conversion to secure PDF format happens automatically with support for over 300 file types,
- Instant full-text search, so that participants can quickly find the information they need,
- Drag-and-drop document uploader based on a fast and secure proprietary data transfer technology - so you can populate your ShareVault fast,
- Per-user and per-document access control settings so you can control who can see what information and when,
- Policy-based rights management so you can specify who has the right to view, print or save each document. Apply watermarks, block screen shots, prevent copy/paste, and in the event that a deal goes sour, you can retroactively revoke the rights to open PDFs, even those that have already been downloaded,
- Fast, easy-to-use tools to setup and modify the structure of the ShareVault so that you can remain agile and flexible,
- Comprehensive reporting tools provide the intelligence you need to determine who has spent time reviewing the critical design documents,
- 24/7/365 support hot line, with access to ShareVault experts including a remote screen-sharing capability so our techs can see the issue right on your screen,
- Bank grade solid security and reliability, with a SAS-70 type 2 certified data center, dual redundant servers, data encryption and comprehensive security protocol.
To learn more about how ShareVault can provide the ideal platform for sharing documents with vendors, take a tour or simply sign-up for a free demonstration.